Using Exchange Transport Rules to Prevent Recipients from Replying to or Forwarding a Message

In Exchange 2007 and 2010, we can use Message Classification and transport rules to control the flow of mail. In a specific scenario, this can be utilised to restrict replies and forwards of confidential messages. Consider the following scenario:

  • Exchange 2007 environment
  • 000s of Outlook 2007, OWA, Blackberry, iPhone users
  • Requirement: Users need to be able to prevent recipients from replying to or forwarding of their email messages. In other words, when User A sends a message to User B, User B has to be prevented from using the email system to further disseminate the message. Consider different methods that User B could use:
  1. Hit Reply, Reply All or Forward buttons.
  2. Use manual methods: copy and paste, print, retype the message Continue reading

Application Submitted

It’s been a while since I started looking at the whole Microsoft Certified Architect programme. In fact, it’s been so long, they changed the structure and introduced another certification – Master, and a number of product-based streams. You can read more about it on the Microsoft Learning site. Finally, I made up my mind about a month ago and spent the last few weeks learning as much as I can about it.

Lesson 1: Blogs are your friends.

There are many useful blogs out there that provide very useful information about the MCM program. A special mention has to go to Brent Ozar for his comprehensive report on preparation for and experience of the program. Although I’m preparing for Exchange and he completed (ahhh) SQL, the information is very pertinent.

Lesson 2: USB keys are your friends.

You need to submit a previous design document with your application. If you are a contractor and change roles relatively quickly, you end up with any number of design documents scattered between your home computers, online file stores and email attachments. For me, the right document at the right version was on my key chain and I could edit it immediately.

Lesson 3: Find & Replace is your best friend.

One of the requirements is to sanitise the design documents by cleaning up all client data. Wow! I never thought there could be that many server names, configuration settings, IP addresses and examples that can be found in a 60-page Word document that pertain to a single client. And then the bombshell – Visio drawings converted to JPEGs, but not on the USB key. Oh, the joys of MS Paint.

In the end, the application consists of:

  1. $125 fee
  2. CV
  3. Sanitised design document
  4. 2 x Recent Project Involvement

Application processing takes up to two weeks.